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THANK YOU NOTE TEMPLATES FOR CLIENTS

Updated: Feb 6




Does your Real Estate Marketing Plan include thank you notes? In an age of Facebook messenger, Instagram DM's and Text Messaging, handwritten thank you notes are a beautiful and easy way to stand out and show a client sincere gratitude and appreciation. A simple marketing touch, thank you notes should be an essential part of every Real Estate Agent's marketing plan.


Many times when I'm working with Agents they express to me one of their biggest hurdles is that they do not want to come across over eager for business or too pushy for referrals after a closing. For agents that struggle with this thought a well thought out handwritten card strategy can be a wonderful non-intrusive means to reaching out to prospects and previous clients. A simple look at your calendar over the past few days or weeks and makes this the easiest strategy to incorporate into your daily or weekly routine. Take a look at place you have been and make a note of the people you have recently met or closed a transaction with. I guarantee after you glance at your calendar, you will have a handful of cards to write from almost every event, meeting or outing you've attended.


If you're ready to boost your Real Estate Marketing keep reading! The following samples are unique handwritten thank you strategies. In addition, I'm providing recommendation on when to include a business card in each idea.






1.) After a Listing or Buyer Presentation


This is one of the most powerful handwritten communications you can send. Regardless of if you just met the seller or buyer, if they are just an acquaintance or even a long-time friend, don't miss this prime opportunity to send a special handwritten thank you note to these folks.


The reason is timing is important! The client could be indecisive about who they want to hire as their Real Estate Agent and could be interviewing other Agents in the area. Making an effort to send a thank you for meeting is sure to make you stand out, if only one of you happens to make the time to send a handwritten note. Recommendation: Include Business Card


SAMPLE:

Hi [Name],


Thanks for the meeting yesterday. [You have a lovely home and ____ and ____ will really help with a sale] or [It sounds like you have a great handle on your home search criteria]. I'm looking forward to chatting with you more about this at your convenience.


Thanks Again,


[Your Name]





2.) After Not Getting the Listing or Buyer


This is usually the hardest one to send because there are higher emotions involved and you could obviously be feeling a little down. If you want to turn that feeling around though, a quick thank you card is a game changer.


It's important to keep in mind that not every listing sells and if the Realtor selected fails to provide the services they were looking for, you could be next in line. Recommendation: Include Business Card


SAMPLE:


Hi [Name],


Thank you for taking the time to meet and for the giving me an opportunity to tell you about my Real Estate services. Although it didn't work out this time around, know that I am always happy to help in the future. Wishing you the best of luck with your [sales/purchase].


Please don't hesitate to reach out any time if you have any questions.


Thanks Again,


[Your Name]





3.) Buyer/Seller Waives Conditions


This one is definitely one of those overlooked opportunities to send a simple and quick thank you to congratulate a client on their sale or purchase. At this time, the clients can be very excited and it's prime for them to refer you to friends and family. Recommendation: Do Not Include Business Card


SAMPLE:


Hi [Name],


Wow! How exciting is this? I just wanted to take a moment and congratulate you one more time.


This is a very exciting time and I'm very happy for you. It's been a pleasure working with you and I can't wait until you get the keys! The countdown is on.


Warmly,


[Your Name]





4.) After Client Closes on Transaction, Lots of Interaction


Use this example to send to clients you connected with on a personal level. Or, when you kept great client notes about their interests! Recommendation: Do Not Include Business Card


SAMPLE:


[Name],


I wanted to say thank you for the trust you placed in me as your Realtor. It was such a pleasure working with you to sell your house.


I am very happy for you and wish you the best as you settle into your new home. I know you're going to love finally having the (room, opportunity) to ____________________ (entertain by the pool, plan your flower garden, take your morning walk in the nearby park, grow your family, shorten your commute).


Remember, if you have any questions, please don't hesitate to reach out. I would be honored to work with you, your friends or your family in the future. Keep in touch.


Best Wishes,


[Your Name]





5.) After Client Closes on Transaction, Little Interaction


This simple thank you can be used for out of town sellers, or clients who weren't into a lot of personal interaction.


SAMPLE:


[Name],


Thank you for the trust you placed in me to sell your home.


Your ___________________ (organization, home improvements, willingness to negotiate) had a significant impact on how quickly we were able to sell your house. I wish all transactions were this smooth!


Best of luck in your new home. Remember, I am always available if you have questions or need anything at all. Just email or call me.


Thank you again for choosing me as your agent. I hope to have the opportunity to assist you in the future.


Sincerely,


[Your Name]





6.) To Accompany A Closing Gift


This short note can be used to give a hint about the closing gift. It also references something personal you may have learned about the client as you were working with them. Be careful not to tell them what's inside as it will take away from the surprise. Recommendation: Do Not Include Business Card


SAMPLE:


[First Name],


Thank you for the opportunity to partner with you in selling your beautiful home. I appreciate and am honored with the trust you placed in me.


I really enjoyed learning more about ____________________ (interests, aspirations that tie to the gift). I hope that you/both can use this gift to enjoy ____________________ (a leisurely morning in your new dining room, movie night, gardening, relaxing) in your new home!


If you have any question, please don't hesitate to reach out. It would delight me to work with you, your friends, or your family in the future.


Best Wishes


[Your Name]





The above are 6 great examples of when you can send a handwritten note or thank you card. Most people love receiving handwritten cards. When I receive a thank you card, I usually find I hang on to them.


Again, this is a fantastic, non-intrusive touch for your database. Don't miss this simple opportunity to connect with new people and strengthen ties with your contacts.



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